This is the Privacy Policy governing your use of this website ("Website"), all website contents ("Website Content"), and the collection, use, transfer and processing of your personal data by the Hong Kong Green Building Council Limited ("HKGBC"). By using this Website, you consent to our Privacy Policy set out below.

All capitalised terms not otherwise defined in this Privacy Policy shall have the meanings ascribed to them in the Terms and Conditions between you and HKGBC published on the Website, which by use of this Website you agree to accept.

HKGBC respects personal data and is committed to fully implementing and complying with the data protection principles and all relevant provisions of the Hong Kong Personal Data (Privacy) Ordinance (Cap. 486) (the “Ordinance”). This Privacy Policy is governed by and observes the requirements of the Ordinance.

1.1 HKGBC recognises the importance of safeguarding your personal information. We need to obtain personal information about you in the course of providing our Website and Website Contents to you.

1.2 We want you to understand the terms and conditions surrounding the capture and use of any information we gather. This Privacy Policy discloses what information we gather, how we use this information and how you can correct or change it.

2.1 We may amend or update this Privacy Policy from time to time and all information will be governed by our most recent Privacy Policy, available on the Website.

2.2 We will notify you of any change to our Privacy Policy that requires your consent.

We may gather two types of information about you:

3.1 HKGBC only collects personal information that we consider relevant and necessary. HKGBC adheres to strict security standards and procedures to protect your personal information from any unauthorised access by anyone, including our staff.

3.2 We may ask you to provide personal information when you use the Website and apply for the Scheme. The personal information (“Personal Data”) that we may ask you to supply or which we may collect from you includes, without limitation: salutation, name, job title, telephone number, fax number, email address, postal address and payment account details, information about your business/company, any correspondence we have with you, details of your visits to the Website and your Membership Account activities.

3.3 Please note that it is mandatory for you to provide certain categories of Personal Data (as specified at the time of collection of them). In the event that you do not provide any Personal Data that is indicated as mandatory, we may not be able to proceed with your Application to the Scheme and/or any services in relation to the Application or the Website.

4.1 If you provide any Personal Data to us, you are deemed to have authorised us to collect, retain and use such Personal Data about you for the following purposes: (a) confirming your identity;

(b) providing you with the services you have requested from us, including but not limited to processing and effecting your Application, processing the receipt or refund of Fees, providing you with usage of the Assessment Tools, providing you with a more personalised experience on the Website and responding to your queries, feedback, appeals to Applications, complaints or claims;

(c) providing you with our promotional materials (including but not limited to updates to the Website and Scheme, and updates on the activities of the HKGBC), subject to Clause 5 below, unless you notify us in writing of your objection to receiving such promotional materials; and

(d) making such disclosures as may be required for any of the above purposes or as required by law or in respect of any claims or potential claims brought against or to be made by us.

4.2 If you submit any Application to us, then you are deemed to have acknowledged and have consented to HKGBC using your Personal Data in relation to processing your Application, or to the Scheme, or marketing activities, or transferring the data out of the territory of Hong Kong.

4.3 You have the control over Your Content and are responsible for any Personal Data you choose to upload, publish, post or provide on the Website. HKGBC shall not be liable in relation to any Personal Data you choose to upload, publish, post or provide on the Website or for any breach by you of the Ordinance.

5.1 By using the Website, you consent that we may use your company’s name, phone number(s), postal address(es) and/or email address(es) (“Marketing Means”) to provide marketing materials, such as newsletters (“Marketing Materials”) to you relating to HKGBC's activities and events in respect of green building standards and sustainable buildings, the Website, the Scheme and your Membership Account.

5.2 You can exercise your right not to receive any Marketing Materials by checking the opt-out box on the registration forms we use to collect your Personal Data. You can also exercise this right at any time by notifying us in writing at the email or postal address stated in Clause 9.4 below, and we will cease to do so, without charge.


61. You agree that we may disclose and transfer (both within Hong Kong and abroad) your Personal Data to:

(a) our professional advisers, legal advisors, and insurers Clause 4.1(d) above;

(b) law enforcement agencies, government and regulatory and other such organisations for the purposes specified at Clause 4.1(d) above; and

(c) our related entities and/or third party services providers (“Third Party Processors”) engaged by us to assist with providing you with our services (including data entry, managing our user database, processing, effecting and verifying payment of Fees and/or refunds) and securely disposing and/or storing of your Personal Data.

6.2 The Third Party Processers, third parties referred to in Clause 6.1(a) and our employees are under a duty of confidentiality to us and are only permitted to use your Personal Data in connection with the purposes specified at Clause 4.1 above, and not for their own purposes (including direct marketing).

6.3 We will maintain confidentiality for all information provided by the applicant in relation to the Application and will not disclose to outside parties the confidential information of an applicant without the written consent from the applicant.

7.1 We take responsible steps to protect all Personal Data we collect or hold about you, our Members and our Users from misuse and loss, and from unauthorised access, modification and disclosure. All reasonable efforts are made to ensure that any personal data held by us is stored in a secure and safe place, and accessed only by our authorised employees or authorised third parties (as outlined in Clause 6 above).

7.2 You should be aware that no system is impenetrable and no information provided over the Internet can be guaranteed to be completely secure. Accordingly, we cannot guarantee the security of any information that you transmit to us or receive from us over the Internet.

8.1 This Website may contain links to other sites and pages which are operated by third parties. We have no control over the content of the linked websites or the way in which the operators of those websites deal with your Personal Data. You should review the privacy policy for those third party websites to understand the ways in which your Personal Data may be used by those third parties.

9.1 HKGBC strives to maintain an accurate and up-to-date record of your personal information.

Our Website provides opportunities for uses to email various individuals. This functionality is for business purposes only.

9.2 Any personal information that you provide to us will be collected and held by us at 1F Jockey Club Environmental Building, 77 Tat Chee Avenue, Kowloon Tong, Hong Kong.

9.3 Under the Ordinance, you have the right of access to, and correction of, your Personal Data held by us. If you find that information we hold about you is incorrect, please contact us immediately for update if required for the Application.

9.4 If you have any questions regarding this Privacy Policy or if you wish to access or correct your Personal Data, you may send your request in writing to the following email or postal address:

Attn: The Secretariat

The Hong Kong Green Building Council Limited

Address: 1/F, Jockey Club Environmental Building,77 Tat Chee Avenue, Kowloon Tong, Hong Kong

Email: www.hkgbc.org.hk
9.5 In accordance with the Ordinance, we reserve the right to charge you a reasonable fee

10.1 Cookies are pieces of information stored in your hard-drive about your preferences on our Website, which enable the Website to be tailored to you in future visits.

10.2 You agree that we may use automated cookie devices and records to make the Website user friendly and convenient, and to personalise it for you by recognizing you when you log in, identifying your transaction history and likely interests, and building an online user profile of you.

10.3 You can choose to refuse cookies by turning them off in your browser and/or deleting them from your hard drive. However, by disabling cookies you may not be able to access all parts of the Website or maintain a logged in sessions.

11.1 If you have any complaints on the basis that you feel your privacy has been breached because we have failed to comply with this Privacy Policy, you should contact us using the postal and email address stated in Clause 9.4 above.